When controlling access to an event or facility, the priority is clear: make sure each person is who they say they are — and that only authorized individuals can enter. Magnetiq helps you manage this with a secure, digital-first system that prevents pass sharing, supports identity verification, and adapts to any event format.
Each individual receives a personalized pass — complete with QR code, photo ID, and assigned permissions. For multi-day or multi-phase operations, Magnetiq lets you group events under a main credentialing flow with a single pass valid across all relevant sessions.
One secure credential, full visibility, and total control at every checkpoint — with access data automatically recorded for post-event reporting or compliance needs.
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Managing credentials becomes complex when events span multiple days or locations, each with different teams and access requirements. With Magnetiq, you can organize your operations using grouped events — such as setup, show days, and post-event — and assign participants to the right phases from the start.
Each group can be customized with different access rules, and Wallet pass formats. Yet they stay connected through a shared contact list, keeping information synchronized and reducing manual work.
This structure gives your team a clear overview of who should be where, on which day, and with what permissions — making multi-day credentialing far easier to manage.
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Magnetiq lets you gather credential applications through flexible forms, customized to match the needs of each project. You can set up different forms for internal staff and external providers, define required fields, and include branding and instructions.
Applicants can select the event phase they’re applying for, specify their department or role, and upload a personal photo. Every submission is automatically added to your Magnetiq contact list, and linked to the selected event days.
This allows your team to receive structured, verified data from the beginning — reducing manual entry and ensuring that photo IDs and access preferences are ready for review.
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Reviewing submissions is simple with Magnetiq’s bulk-edit interface. Filter by department, event day, or requested access type, and apply approvals at scale.
You can mark applicants as “Confirmed,” assign specific access passes (such as “Backstage” or “1st Floor Only”), and have these updates automatically reflected across all relevant sessions in the event group.
This streamlines credentialing, avoids duplication, and gives your team full control over who is allowed into each space — without having to reprocess every individual per day.
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When your team marks a candidate as Confirmed, Magnetiq creates a ready-to-send email campaign that includes the candidate’s QR code and links to add the pass to Google and Apple Wallet. If you mark someone as Rejected, the system generates a separate campaign with a message that communicates the rejection.
The recipient lists are dynamic and update automatically based on each attendee’s status. For example, if you change someone’s status from Confirmed to another value, they are removed from the recipients of the email campaign used to distribute passes.
When you have finalized your batch of confirmations or rejections, just send the campaign. Magnetiq takes care of the rest.
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At the entrance, your team can use the Magnetiq iOS app to scan each person’s QR code and verify access permissions instantly.
When scanned, the app displays the individual’s name, photo, and assigned access zones — helping your staff confirm that the person holding the pass matches the submitted ID. If something doesn’t match, they can deny entry or escalate as needed.
This secure process makes it easy to prevent unauthorized access and gives your access control team clear, actionable information — even in fast-paced environments.
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For each event session, Magnetiq keeps a record of all scanned entries and check-in activity. You can export this data to Excel at any time.
These logs help you track who entered and when — supporting both operational insights and post-event reporting.
Whether for internal analysis or compliance purposes, the data gives you a complete picture of access patterns across your entire event.
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