Access Control and Credential Management Software for Events and Facilities

Manage access credentials for staff, contractors, suppliers, media and guests across event phases and recurring facility operations. Collect requests through a project-configured form or import approved contacts, then issue QR codes, Apple Wallet or Google Wallet passes, and badges. Check credentials at the entrance, with scan status synced across connected devices in real time.

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Event access management screen with a guest list and checked-in credential on a smartphone

The Choice of Industry Leaders
to Manage Event Credentials and Access

Access workflows for events and facilities

Magnetiq connects contact records, digital credentials and entrance checks
in workflows for two operating models: access organized around event sessions
and recurring operations at showrooms and other facilities.

Illustration of multi-session event access with shared credentials and guest groups

Multi-session events

Organize a main event with linked sessions for different days or phases. Invitation status can sync across sessions, and the same QR code can be used throughout the event.

Illustration of recurring facility access with visitors around a building

Recurring facility access

Coordinate recurring access to showrooms and other facilities through a shared workflow for Security and Facilities teams. Keep contact records, credentials and entrance checks aligned with day-to-day operations.

From access request to entrance check

Collect applications
or import a list

Use a project-configured Magnetiq form to collect access requests, or import approved contacts from a spreadsheet.

Review and organize access

Security, facilities or event operations can review contacts individually or in bulk, then organize them by event phase and day.

Distribute digital credentials

Create QR codes, Apple Wallet or Google Wallet passes, or digital badges. Share them through an email campaign or manually via your preferred channel.

Check credentials
at the entrance

Scan QR codes in the Magnetiq iOS app to check validity and prior use. Tailored workflows can give staff access to identity documents and safety induction status.

Access application and approval form for event credentials

Collect applications in Magnetiq
or import approved contacts

Collect applications through a form configured in Magnetiq for your project. You can learn more about form-based workflows on the Event Registration page.

If your company already maintains a list of enabled suppliers in its CRM, import the relevant contacts into Magnetiq to manage their access to an event.

Your team can review event access individually or in bulk, then organize approved contacts in the relevant event and linked sessions. For multi-day events, data can sync from the main event to its sessions.

Digital QR code and Wallet credentials for approved event contacts

Distribute digital credentials

Create a QR code, Apple Wallet or Google Wallet pass, or digital badge for each approved contact. Each QR code is unique and linked to its contact, and can be used across linked event sessions.

Share credentials through an email campaign or manually through the channel your team prefers, such as WhatsApp.

Recipients can keep a QR code on their phone, add a pass to Apple Wallet or Google Wallet, or use a digital badge. The credential design can reflect the event’s visual identity

See how Magnetiq handles event tickets and passes

Digital event pass with a QR code for checking guest credentials

Check credentials at the entrance

At the entrance, staff scan a contact’s QR code using the Magnetiq mobile app. The app shows whether the credential is valid or has already been used, together with the contact details and profile photo, when available.

The workflow can include additional checks. Identity documents can be uploaded to a contact’s record and viewed by staff in the Magnetiq app. Staff can also mark required procedures, such as safety induction, as complete with a checkbox on the contact record.

Scan status syncs across connected devices in real time. When offline, scans are saved on the device and sent to the server once the connection returns.

For more on scanning and arrival registration, see Magnetiq Check-in.

Staff tapping an NFC badge with the Magnetiq iOS app at a fashion show entrance
Case Study

NFC tap-to-check-in

Magnetiq supports NFC credentials as an alternative to QR code scanning. Staff can tap an NFC-enabled invitation or badge with the Magnetiq iOS app to identify the linked contact and register their check-in.

Each NFC tag is paired with a contact before the event. At the entrance, the app shows the check-in result and flags a tag that has already been used.

Saint Laurent uses this feature for guest access at its fashion shows at Paris Fashion Week.

Read the Saint Laurent case study
Event access control screen showing attendee statuses and credential details on a smartphone

Track on-site presence

For events, check-in data syncs across devices in real time when they have an internet connection. Teams can follow arrivals across sessions and view up-to-date attendance statistics, helping them assess turnout and decide when to start an event or session.

For recurring facility access, Magnetiq can be configured to record both check-ins and check-outs. Security and Facilities teams can see who has arrived, who has left and who remains on site.

This gives Security and Facilities a shared, up-to-date view of who is on site during daily operations and can help staff account for people during an evacuation or other emergency.

Person reviewing event access records on a smartphone beside operational documents

Review access history

A live view helps teams manage access in the moment; an access history helps them review activity later. For events, Magnetiq can export the contact list to Excel with each person’s check-in status.

For recurring facility access, a tailored workflow can keep a visit history with separate entry and exit records, searchable by date.

This gives facility teams a record to consult after a visit or review over a longer period.

Frequently Asked Questions

Can we import supplier and staff lists from Excel?

Yes. Teams can import approved contacts and organize them in the relevant events or sessions.

Can one QR code be used across multiple event days?

Yes, the same QR code can be associated with linked event sessions.

Can staff check credentials if the venue has no internet connection?

Yes. Open the event in the Magnetiq iOS app while online to load its data. Offline scans are saved on the device and synced with the server when the connection returns.

What information can entrance staff see?

After scanning a QR code, the Magnetiq iOS app shows whether it is valid or has already been used, along with the contact details and profile photo, when available.

Can Magnetiq record supplier check-outs and show who is currently on site?

A facility workflow can be configured to record check-in and check-out separately, giving staff a current view of who remains on site.

Can suppliers submit requests directly through Magnetiq?

Yes. A form configured for your accreditation workflow can collect access requests. Your team can review them and organize approved contacts in the relevant event or sessions.

See how Magnetiq access management
can work for your team

In a demo, we can walk through importing approved contacts, organizing access
across event sessions, distributing QR and Wallet credentials, and checking arrivals.
For recurring facility operations, we can also explore workflows for managing supplier,
contractor and staff access, including check-outs and access history.

Request a demo