Magnetiq Software for
Gala Dinners

Make your gala dinner
a stellar experience

Magnetiq is the ideal application for managing gala dinners.
Collaborative list creation, Interactive RSVP invites, Special needs management,
Advanced table seating assignment, Digital check-in.

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Global organizations trust Magnetiq
to manage their gala dinners

Magnetiq - Gala Dinner Management

Deliver flawless gala dinners that leave a lasting impression

Organizing a gala dinner is a complex activity with high risk factors.

Whether corporate dinners or event-related dinners, with Magnetiq you can have solid planning, effective communication, flawless guest management.

Adopt the right tool to create a memorable evening, and get the maximum return on your investment.

Enhance every process step:
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Magnetiq - Collaborative list management

Easy and collaborative guest list management

Work collaboratively with colleagues and external teams to build the guest and staff list. Import names and data from Excel and use categories to distinguish them better.

Track guest invitation status: to be contacted, waiting for a reply, confirmed. Assign special passes. View progress in real-time.

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Magnetiq - RSVPs email campaigns

Send out elegant digital invitations
with interactive RSVPs

Send digital invitations with RSVPs that automatically update the guest's status on the list: confirmed or not.

Use our editor to create elegant templates in minutes. Or create a fully customized design.

Communicate in a personal way using tags, e.g., 'Dear {{FIRST_NAME}}'. Send out campaigns using an email address with your domain name.

See who opened or clicked to each message. Raise awareness of those who still need to open it with a follow-up campaign.

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Magnetiq - online registration forms

Capture key information about your guests for event success

Magnetiq allows you to link to the digital RSVP a page with your brand, and a form to ask your guests for additional information, e.g., dietary requirements or mobility needs.

Collecting this data allows you to plan the menu properly, manage the reception better, and give your guests impeccable service.

You can give your guests the option of adding any Plus Ones, with a possible maximum number of companions.

Confirming participation has never been so quick and easy.

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Magnetiq - seating plan management

Manage the seating plan clearly and collaboratively

Table and seating management is critical: it influences relational dynamics and affects the event's success.

With Magnetiq, you can assign seats with your colleagues visually and collaboratively to share decisions on seating pairings.

Operations on the seating plan take place in real-time, so there is no overlap, and are tracked in an activity stream to help you understand the origin of any changes.

The seating data is available to the team on the app for check-in.

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Magnetiq - Digital check-in

Welcome your guests in style: digital check-in with smartphones or tablets

Abandon confusing Excel or paper sheets. First impressions are crucial. The check-in process must be modern, elegant, and fast.

Magnetiq allows you to send your guests a QR code / Apple Wallet. Our native app will enable you to scan it instantly or find the names on the list with a quick search.

Real-time data is synchronized between devices, and accesses progress before your eyes. No Wi-FI? Everything works offline too.

At the end of the event, evaluate the access data. Enrich your CRM by measuring the engagement of your contacts.

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Magnetiq - Invite guests to find their seat on the smartphone

Invite guests to find their seat on the smartphone

At the venue's entrance, you can display QR codes inviting guests to scan them to find out their seats.

This attractive option helps guests find their place more quickly, avoiding crowding in front of a panel or queuing up to ask for information.

In any case, Magnetiq allows hostesses and stewards to have seating details on tablets and smartphones to assist everyone.

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Case study

Bulgari, Saint Laurent, Versace, and Max Mara spectacular gala dinners.

Versace unveiled the Cruise collection 'La Vacanza' in Cannes, Bulgari presented its exquisite 'Mediterranea' collection in Venice, Saint Laurent organized a gala dinner connected to the premiere of 'Strange Way of Life' at Cannes Festival, Max Mara planned their 'Resort 24' gala dinner at Stockholm’s City Hall.

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