Event Invitations & RSVP Platform

Magnetiq’s simplifies the process of managing event invitations and RSVPS.
Send personalized email campaigns, engage attendees with digital RSVPs, track responses in real time,
and ensure every guest receives the appropriate access and attention.

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Digital interactive RSVP

Digital interactive RSVP

Send personalized email campaigns with a clear RSVP button, allowing attendees to confirm or deny their participation with just one click. The simplicity of the process encourages higher response rates and optimize the guest experience.

Magnetiq tracks every RSVP in real time, updating the attendee’s invitation status and recording when they replied. You’ll have instant visibility into who has confirmed, declined, or still needs to respond, with precise timestamps.

Follow up with targeted campaigns to those who haven’t responded, making sure no guest is overlooked. This approach helps you boost attendance while ensuring your invitations are efficiently managed.

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Elegant Invite Customization

Custom elegant Invites

Make your communications stand out by sending them from your own professional email address, like name@yourdomain.com. This personalized touch reflects your brand and builds trust with your audience.

Use Magnetiq’s template builder to create beautifully branded email designs that are fully responsive on any device. Alternatively, you can use your own HTML from in-house or external design teams to ensure the emails match your specific brand guidelines.

Boost engagement by personalizing your emails with merge tags like ‘Dear {{FIRST_NAME}}’. This small detail increases open rates and makes your communications more relevant to each attendee.

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Online RSVP Forms

Online RSVP Forms

Use fully customizable online forms that collect the necessary information from your guests.

Tailor your forms to ask about personal preferences such as dietary requirements or mobility needs, ensuring a more personalized experience for each attendee. This helps you accommodate specific requests and provide better service during your event.

If you want, allow attendees to add plus ones and set the number of additional guests they can bring. Plus ones are automatically linked to the main guest in the attendee list, making it easy to track companions and manage their details seamlessly. This feature ensures flexibility while keeping your attendee list organized.

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Audience Segmentation

Audience Segmentation

The audience of your campaigns can vary, and Magnetiq allows you to segment contacts for more effective communication. Use filters to create different campaigns based on language, location, or market, ensuring each message resonates with the right group.

Create multiple campaigns targeting different segments of your audience. This allows you to deliver personalized messages that speak directly to each group’s needs, turning basic emails into more impactful communications.

By tailoring your campaigns, you’ll increase engagement and RSVP rates. Magnetiq gives you the flexibility to make every message feel personal, driving better results for your event.

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Email Campaign Stats

Email Campaign Stats

Magnetiq provides real-time reporting so you can easily track the performance of your campaigns. Monitor key metrics such as open rates, RSVPs, unsubscribes, and bounce rates, giving you a clear picture of how your messages are performing.

These insights empower you to adjust your approach on the fly. If some attendees haven’t opened their emails or responded, target them with follow-up campaigns or send personal messages to boost engagement.

With Magnetiq’s reporting, you’re always in control of your outreach. Use the data to refine your strategy and ensure that your event invitations are as effective as possible.

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RSVP Deadline & Max Number Limits

RSVP Deadline & Max Number Limits

Set an RSVP deadline to automatically close registrations after a certain date, ensuring you have an accurate headcount in time for the event. This feature helps streamline your planning and prevents last-minute complications.

You can also set a maximum number of confirmed attendees, capping the event’s capacity. Once the limit is reached, late responders will be placed on a waiting list automatically, allowing you to manage overflow efficiently.

Magnetiq handles these details for you in real-time, ensuring that your event stays within capacity and that you can focus on other planning aspects without worrying about overbooking.

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Invitation Status Tracking

Invitation Status Tracking

Magnetiq’s event dashboard provides a real-time summary of your invitation process, displaying key data in a pie chart. You can instantly see how many guests have confirmed, are yet to respond, or are on the waiting list, giving you a quick and organized overview.

In addition to the overall view, you can also see a detailed breakdown of invitation statuses by user team, to better manage engagement across different departments or event organizers.

This real-time data allows you to take immediate action where needed. Whether sending reminders or managing waiting lists, you have full control over guest engagement and can make quick decisions to optimize attendance.

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Paper Invitations

Flexible QR Code Distribution for Seamless Entry

In the event’s settings, you can choose how to distribute QR codes, selecting the timing that best suits your event’s needs:

  • Automated QR Code Distribution: Unique QR codes are automatically sent to attendees as soon as they confirm their participation, giving them immediate access to their entry credentials.
  • Manual QR Code Distribution via Email Campaign: Upon confirmation, attendees simply receive a thank-you message. Later, QR codes can be distributed via a separate email campaign, allowing organizers to control access based on confirmation status or other criteria.

These options let organizers tailor the experience to engage guests in the most effective way, ensuring smooth and professional entry validation.

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Invitation Status Tracking

Paper Invitations

For events that require traditional paper invitations, Magnetiq has you covered. Assign physical addresses to each attendee, whether it’s their home, office, or hotel, to make sure invitations reach the right place.

The software automatically groups attendees from the same company or hotel, saving time by allowing you to print personalized address labels in customizable Avery formats.

Additionally, you can print personalized letters for each group, which can be signed by hotel or company reception staff, providing confirmation that the invitations have been delivered successfully. This attention to detail enhances the overall guest experience and ensures nothing is overlooked.

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