Gala dinners are high-stakes events where elegance, precision, and guest experience must come together seamlessly. Magnetiq helps you plan and execute every step with confidence.
From guest list coordination and table assignments to access control and post-event content, all your processes are centralized and streamlined.
With Magnetiq, you deliver not only a stunning evening — but a perfectly organized one your team can manage with clarity and ease.
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Avoid spreadsheets and improve productivity by centralizing your contact management. Import contacts from Excel and use categories to distinguish people better.
Work collaboratively with colleagues and external teams to build the list of attendees. Assign users granular permissions on event and contacts. Involve who you want in the planning process, while maintaining privacy, security, and control.
Track every invitation’s status: from pending to confirmed. Assign special passes. View progress in real-time. Keep everyone aligned on who’s coming.
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Send digital invitations with RSVPs that automatically update the guest's status on the list: confirmed or not.
Use our editor to create elegant templates in minutes. Or create a fully customized design.
Communicate in a personal way using tags, e.g., 'Dear {{FIRST_NAME}}'. Send out campaigns using an email address with your domain name.
See who opened or clicked to each message. Raise awareness of those who still need to open it with a follow-up campaign.
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Magnetiq allows you to link to the digital RSVP a page with your brand, and a form to ask your guests for additional information, e.g., dietary requirements or mobility needs.
Collecting this data allows you to plan the menu properly, manage the reception better, and give your guests impeccable service.
You can give your guests the option of adding any Plus Ones, with a possible maximum number of companions.
Confirming participation has never been so quick and easy.
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Table and seating management is critical: it influences relational dynamics and affects the event's success.
With Magnetiq, you can assign seats with your colleagues visually and collaboratively to share decisions on seating pairings.
Operations on the seating plan take place in real-time, so there is no overlap, and are tracked in an activity stream to help you understand the origin of any changes.
The seating data is available to the team on the app for check-in.
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Magnetiq makes it easy to deliver elegant, secure digital passes to every guest. Each attendee receives a unique QR code linked to their profile, ensuring smooth access and preventing duplicate check-ins.
Take it a step further with branded Apple and Google Wallet tickets that reflect the sophistication of your gala. Customize visuals, colors, and decide whether to include the seat number. Offer guests a polished, app-free experience right from their smartphones.
Tickets can be sent automatically upon RSVP or registration, or included in email campaigns with personalized messaging. This saves time and ensures that every guest receives their access credentials in a professional format.
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First impressions matter. Abandon confusing Excel or paper sheets and welcome guests with a modern, elegant, stress-free experience.
Check guests in using a smartphone or tablet — either by scanning their QR code or searching by name. Plus Ones are linked and recognized, duplicate scans are flagged, and guest photos can be displayed for added certainty.
The app works seamlessly both online and offline, syncing automatically when reconnected.
At the end of the event, evaluate the access data. Enrich your CRM by measuring the engagement of your contacts.
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Seating assignments are part of the guest experience. With Magnetiq, you can share this information clearly and efficiently, ensuring every attendee feels informed and welcomed.
Combine personalized emails, digital passes, printed badges, display panels, or a large-format seating plan to help guests find their place with ease. For added flexibility, you can also display QR codes that let guests look up their seat from their phone.
Welcoming staff can access real-time seating info in the app — even offline — so they can confidently assist guests and adapt to last-minute changes on the spot.
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Read the Article from our Blog:
How to Communicate Seating and Table Assignments with Event Management Software
Versace unveiled the Cruise collection 'La Vacanza' in Cannes, Bulgari presented its exquisite 'Mediterranea' collection in Venice, Saint Laurent organized a gala dinner connected to the premiere of 'Strange Way of Life' at Cannes Festival, Max Mara planned their 'Resort 24' gala dinner at Stockholm’s City Hall.
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