Magnetiq Software for
Exclusive & Private Events

Deliver a Premium Guest Experience
for Your Event — Even at Small Scale

Magnetiq is the perfect platform for managing exclusive and private events where every detail counts.
From tailored invitations and guest coordination to personalized check-ins and press engagement,
Magnetiq gives you the tools to run smaller-scale events with exceptional precision and style.

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Chosen by Organizations That Value Precision and Style

Magnetiq - Make Small-Format Events Feel Exceptionally Personal

Make your Private Events Feel Exceptionally Personal

Exclusive and private events — such as press previews, VIP showroom appointments, private dinners, and influencer gatherings — rely on attention to detail and a refined guest experience.

With Magnetiq, you can manage curated guest lists, track preferences, handle access control, and coordinate communications — all from one place.

Whether your event involves 30 people or 100, you will be equipped to deliver the same level of care, control, and professionalism found in large-scale productions.

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Magnetiq - Coordinate Personalized Guest Lists with Ease

Coordinate Personalized Guest Lists with Ease

Build curated guest lists tailored to each event’s audience — from press and influencers to VIP clients and partners. Easily import contacts from Excel and use categories to organize guest types with clarity.

Track invitation status in real time to see who’s been invited, who confirmed, and who still needs a follow-up. You can also create connections between guests, such as linking Plus Ones or assistants to main invitees.

Add internal notes to guest profiles — from dietary preferences to mobility needs or seating instructions — so you can plan every detail with confidence.

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Magnetiq - Engage Guests with Elegant, Personalized Event Communications

Engage Guests with Elegant, Personalized
Event Communications

Magnetiq helps you manage every phase of your event communications from a single platform — from save-the-dates and invitations to reminders, QR codes, and post-event messages.

Craft elegant email campaigns using our drag-and-drop editor or your own custom HTML. Messages are sent from your domain and personalized with dynamic tags like {{FIRST_NAME}}.

Add smart components like RSVP buttons, calendar links, and event reminders — all tailored to your guest list. Track opens, clicks, and responses in real time to maximize engagement and fine-tune your follow-up strategy.

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Collect Responses and Guest Preferences with Digital RSVPs

Collect Responses and Guest Preferences
with Digital RSVPs

Make the RSVP process easy and professional. With Magnetiq, each guest can respond with a single click and provide key details in a branded form.

You can collect essential preferences, such as dietary requirements, accessibility needs, or the presence of Plus Ones — all structured in an intuitive form experience.

Magnetiq lets you define an RSVP deadline and limit the number of available responses. Once the cap is reached, additional respondents are automatically assigned a waiting list status — giving you complete control of your guest flow.

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Magnetiq - Manage Seating Clearly and Collaboratively

Manage Seating Clearly and Collaboratively

Even in small-scale or high-touch events like VIP dinners or investor meetings, the seating arrangement plays a key role in shaping interactions and guest experience.

With Magnetiq, you can assign seats with your colleagues visually and collaboratively to share decisions on seating pairings.

The final seating information is instantly accessible in the iOS app — enabling smooth guest reception and efficient handling of any last-minute changes on the spot.

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Distribute Elegant Digital Passes or Access Credentials

Distribute Elegant Digital Passes
or Access Credentials

Even for small-scale events, access can be managed with style and simplicity. With Magnetiq, you can send each guest a personalized QR code or Apple/Google Wallet pass — fully branded with your logo, colors, and event visuals.

You can also offer beautifully designed PDF tickets as an alternative. All formats can be distributed via email or WhatsApp, giving guests the flexibility to save their access credentials in the way that suits them best.

No more searching for a buried email or image — with Wallet passes, guests have all event details at their fingertips, ready on their phones when they need them.

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Magnetiq - Welcome Guests with Style and Control

Welcome Guests with Style and Control

Use the Magnetiq iOS app to welcome guests with confidence. Check them in manually or scan QR codes, and view personalized details — even photos — for each attendee.

Recognizing faces before asking for names or searching for their Wallet pass allows you to provide a smoother, more discreet welcome. It’s a thoughtful detail that elevates the guest experience and reinforces the event’s quality.

The app works seamlessly offline and syncs once reconnected — ideal for temporary venues like galleries, private locations, or showrooms where connectivity may vary.

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Unlock Additional Event Benefits with QR Codes (eg Gifting)

Unlock Additional Event Benefits
with QR Codes (eg Gifting)

Attendee QR codes can do more than manage access. With Magnetiq, you can create session-events synchronized with your main event, enabling you to manage in-person interactions or benefits seamlessly.

For example, ask attendees to scan their QR code to receive gifts during the event or afterward at a designated location. Magnetiq records each interaction and helps you professionally handle duplicate requests.

Magnetiq provides an advanced solution for in-person distribution of gifts or exclusive perks, ensuring budget control and optimizing the experience for both your staff and your attendees.

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