Manage seat and table assignments from your event guest list. Coordinate assignments with colleagues, track changes, and help on-site staff find each guest’s place.
Represent its sectors, tables and individual seats in a digital plan.
Assign guests from the list to seats or tables on the plan.
Collaborate, review the activity log and configure access by plan.
Export table lists or consult the loaded plan on mobile, even offline.
Start with the layout you already have. Share your venue seating plan with Magnetiq in PDF, JPG or Excel format, and our team can digitize it to match your event's specific requirements.
From individual seats to tables and sectors, your digital plan reflects the actual venue configuration, including its layout and naming conventions.
If the venue setup changes, we can help adapt the digital plan to the new configuration, preserving existing seat assignments where possible.
Turn your event guest list into a seating plan without managing separate spreadsheets. Assign guests to individual seats or tables directly on the digital layout, keeping every assignment connected to their guest profile.
Organize seating across different sectors and use color-coded guest categories to manage VIPs, press, partners and other groups. See which seats are occupied and which are still available as you build your plan.
Need to make changes? Move guests between seats or tables with drag-and-drop, keeping your seating arrangements flexible as plans evolve.
Bring colleagues and external teams together on the same seating plan, without exchanging spreadsheets or multiple versions of the layout. Everyone works with shared, up-to-date information as seating decisions evolve.
Divide the plan into segments and assign different areas to specific teams, allowing them to manage their seating assignments in parallel. Configure permissions to control what each team can view or modify, while maintaining an overview of the entire plan.
Keep track of changes through the activity log, so you can review seating updates, see who made them and stay coordinated as the event approaches.
Make seating information available wherever it's needed, helping guests find their places
and keeping your on-site teams prepared.
Give event staff access to the seating plan through the Magnetiq mobile app, even offline once the data has been loaded. Find guests and check their assigned seats directly on mobile.
Communicate seating assignments through email and digital Wallet passes, or let guests find their seats using a dedicated QR code.
Download your seating plan as a PDF or export guest lists by table, giving hosts, ushers and production teams the information they need.
For its Eden – The Garden of Wonders event, Bulgari needed to guide guests through two exclusive experiences: a fashion show and a gala dinner, each with its own seating arrangements.
With Magnetiq's self-service Seat Finder, guests could scan QR codes placed around the venue and instantly discover their assigned seats through a branded web page. Seating updates remained available in real time, while Apple Wallet offered another convenient way to access the information.
The result was a smoother guest experience, combining the flexibility of digital seating management with the hospitality expected at a luxury event.
Discover the Bulgari case studyYes. Share your existing seating plan in PDF, JPG or Excel format, and the Magnetiq team can digitize it to reflect your venue's layout, including individual seats, tables, rows and sectors. There's no need to recreate your plan from scratch.
Yes. Multiple colleagues and external teams can collaborate on a shared seating plan. You can assign specific segments to different teams and configure permissions to control which areas they can view or manage. An activity log helps you track changes and identify who made them.
Yes. Magnetiq supports seating plans with individually numbered seats, tables or a combination of both, depending on your venue layout. Assignments are connected to your event guest list, so you can manage seating information alongside each guest's profile.
You can move or reassign guests directly on the digital seating plan as your arrangements evolve. If the venue layout itself changes, the Magnetiq team can update the plan, preserving existing assignments.
Yes. Once the event data has been loaded in the Magnetiq mobile app while connected to the internet, staff can consult the seating plan and guest assignments offline. Updated information can be synchronized when a connection becomes available again.
Yes. You can export your seating plan as a PDF and generate guest lists organized by table. These documents can be shared with venue staff, hosts and production teams to support on-site operations.
From the first seat assignments to last-minute changes,
keep your seating plan and teams coordinated in one shared workspace.
Discover how Magnetiq can help you manage seating arrangements for your next event.
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