Event Seating & Table Plan Management

Magnetiq simplifies the process of managing seating and table plans.
Work with digital seating charts, assign seats in real time, collaborate with teams, and track updates live.
Ensure every guest has the right seat, and keep seating information perfectly aligned
across your guest communications — from personalized emails to Wallet passes and on-site check-in.

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Custom Venue Layout Digitization

Custom Venue Layout Digitization

Simply provide your seating plan in PDF or Excel format, and we’ll digitize it quickly for you. We ensure that every seat is accurately mapped, allowing for smooth and efficient seat management throughout the event.

You can give custom names to individual seats or divide the plan into sectors, each with their own denominations. This flexibility allows you to organize seating based on your event’s specific layout or guest categories.

Need to make changes to the layout? Even if you’ve already assigned seats, we can adjust the seating plan without losing any data, ensuring that your guest list remains up to date as your event evolves.

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Visual Approach to Seating Planning

Visual Approach to Seating Planning

Magnetiq’s seating plan functions like an interactive map, allowing you to pan and zoom with ease, just like using Google Maps. You can rotate the view by 90, 180, or 270 degrees to get the exact perspective you need.

Zoom in on specific sectors for more detailed views. When you select a sector, the map automatically adjusts to focus on it, making it easier to assign and track seats in specific areas.

Highlight important areas, such as First Row seats, and track their assignments within the event stats. This provides a clear visual representation of where key guests are seated, making it easier to manage high-profile attendees.

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Interactive Seat Assignment

Interactive Seat Assignment

To assign seats, simply drag a guest from the list onto the seating plan. You can also move guests between seats or swap their seats by dragging one onto the other.

Need to find someone on the map? Click on the seat link in the guest list, and the seating plan will automatically pan and zoom to focus on the guest’s seat.

You can even split seats, allowing two people to share the same seat. This is particularly useful for overbooking scenarios, such as fashion shows, where ensuring that the front row is always full is essential.

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Real-Time Multi-Team Collaboration

Real-Time Collaboration between Users and Teams

Work together in perfect sync. Magnetiq enables real-time collaboration on the seating plan, allowing multiple users or teams to assign or adjust seats simultaneously without conflict.

As teams move guests around or make updates, changes are reflected instantly for everyone. This live coordination streamlines planning, reduces miscommunication, and speeds up decision-making.

Every action is recorded in an activity stream, helping you monitor updates, maintain transparency, and keep full control over who did what, when.

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Segment Seating Plans by Team for Streamlined Collaboration

Segment Seating Plans by Team for Streamlined Collaboration

Structure your planning process by involving multiple teams — while maintaining clarity, control, and oversight. With Magnetiq, you can easily divide responsibilities and customize access.

Assign individual seats or tables to specific teams, departments, or external partners. This ensures that each group works within their own scope, avoiding overlaps or confusion.

Set granular visibility and editing permissions to match your internal workflow. While each team focuses on their area, administrators retain full control and can monitor the seating plan as a whole, ensuring a coordinated outcome.

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Flexible Seating Plan Export Options

Export and print the full seating plan
or table guest lists

Generate professional exports of your seating data, ready for both team use and guest-facing displays. Magnetiq lets you create the full seating plan in vector-based PDF format, or one guest list per table.

The full seating plan offers a clear visual overview of the venue. It helps staff coordinate seating operations efficiently and can also be displayed at the entrance to guide guests in finding their seats — creating a smooth and organized arrival experience.

Alternatively, you can export one page per table showing the assigned guests. These printable lists can be placed at the entrance or on tables, ensuring that everyone — staff and guests alike — refers to the same up-to-date information.

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Share Seating or Table Assignments via Email or Wallet

Share Seating or Table Assignments
via Email or Wallet

Share seat or table assignments directly with each guest through personalized email campaigns or Apple/Google Wallet passes. Magnetiq automatically merges seating data into your communications, ensuring accuracy and consistency.

This approach minimizes confusion at arrival and speeds up check-in, as guests already have their seat details at hand. It also allows them to access all essential event information — invitation, schedule, and seat — in one convenient place.

Best suited for events where seating does not change at the last minute, this method helps your team reduce on-site coordination and focus on creating a seamless welcoming experience.

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Seating Plan Available on Tablet for Check-in

Seating Plan Available on Tablet for Check-in

Magnetiq’s native iOS app enables your check-in team to welcome guests and guide them to their assigned seats with a simple and intuitive experience.

Users can click on the guest’s seat link to instantly see where their seat is located. For added flexibility, you can check in guests by tapping on their seat in the seating plan, observing guests already seated — perfect for events with celebrities who usually bypass entrance checks.

In addition, you can manage seating directly on the iOS app, making last-minute changes to seat assignments. All updates are always synced between the back-end and mobile devices, ensuring that your team has access to the most up-to-date seating information.

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Use Event QR Codes for Self-Service Seating or Table Discovery

Use Event QR Codes for Self-Service Seating
or Table Discovery

Magnetiq offers a simple, contactless way for guests to discover their assigned seat through a single event QR code. By scanning it, guests access a branded form where they enter their name and instantly receive their seating details — with the option to download their Apple or Google Wallet pass.

This self-service interaction turns the arrival moment into an engaging, personalized experience, while reducing staff workload and avoiding last-minute printouts. It combines convenience with brand presence, making every guest’s check-in more dynamic and effortless.

Perfect for events made up of multiple sessions, this feature allows guests to access the Wallet passes for all sessions they are attending with just one quick interaction.

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