Magnetiq Software for
Weddings

Design a Flawless Wedding Experience
— from First Invitation to Final Memory

Magnetiq helps you plan and manage unforgettable weddings with elegance and precision.
From building the guest list and collecting RSVPs to coordinating seating, check-in,
and sharing photos — every moment is beautifully orchestrated to ensure
a smooth and memorable experience for the couple and their guests.

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Magnetiq - Gala and Charity Dinner Management

Deliver flawless weddings with clarity,
elegance, and ease

Weddings are once-in-a-lifetime events, where every detail — from the first invitation to the final toast — matters deeply. Magnetiq gives you the tools to plan and execute your celebration with elegance and precision, ensuring that nothing is left to chance.

With our platform, you can coordinate guest lists, manage seating assignments, streamline check-ins, and share special memories after the event — all from one intuitive workspace.

The result? A stunning experience for your guests, and a calm, organized process for your team. With Magnetiq, weddings become not only unforgettable — but beautifully managed from start to finish.

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Magnetiq - Easy and collaborative guest list management

Easy and collaborative guest list management

Avoid spreadsheets and centralize your contact list in one organized workspace. Import names from Excel, segment guests by category — such as family, friends, or planners — and keep everything clear and consistent.

Collaborate with planners or family members by assigning specific access rights. Everyone works from the same source of truth, while you maintain full control over visibility and edits.

Track every invitation’s status: from pending to confirmed. View updates in real time, and keep everyone aligned on who’s attending

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Magnetiq - Send out elegant digital invitations with interactive RSVPs

Send out elegant digital invitations
with interactive RSVPs

Create and send beautiful digital invitations that allow guests to RSVP instantly. Their responses automatically update their status in your guest list — confirmed, declined, or awaiting reply.

Design elegant templates in minutes using our built-in editor, or go fully custom for a unique touch. Personalize your messages with dynamic tags like ‘Dear {{FIRST_NAME}}’ and send campaigns using your own email address.

Track engagement in real time: see who opened or clicked your message, and follow up with those who haven’t responded — all within the same platform.

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Magnetiq - Online registration forms

Capture key information about
your guests for event success

With Magnetiq, you can enrich the RSVP flow by linking to a form where guests can provide additional details — such as dietary restrictions, mobility needs, or other preferences.

Collecting this information in advance helps you plan the menu with confidence, organize the welcome more effectively, and ensure a seamless, personalized experience for every guest.

You can also allow guests to indicate Plus Ones, with the option to set a maximum number of companions — making confirmations quick, clear, and complete.

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Magnetiq - seating plan management

Manage the seating plan clearly
and collaboratively

Seating arrangements play a crucial role in the flow and atmosphere of an event, shaping interactions and guest experience. With Magnetiq, you can build your seating plan with precision and ease.

Assign seats visually and in real time, to make coordinated decisions on table groupings and pairings. Every action is tracked, so you always know who made what change.

Seating information is instantly available in the app for your check-in team, helping them guide guests to their seats smoothly — even during last-minute adjustments.

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Magnetiq - Distribute Personalized Event Tickets with Ease

Share personalized access passes
with elegance

Magnetiq makes it easy to provide each guest with a personalized digital pass. Every attendee receives a unique QR code linked to their profile, allowing for smooth, secure entry — no confusion, no duplicates.

For an extra touch of refinement, offer Apple and Google Wallet passes. Customize the visuals and decide whether to include details like table number, all while offering an app-free experience right on their phone.

Passes can be shared automatically upon RSVP or sent within a personalized message. It’s a seamless way to deliver access information in a format that reflects the elegance of your celebration.

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Magnetiq - Invite guests to find their seat on the smartphone

Welcome guests smoothly with fast,
elegant check-in

First impressions matter — especially at a wedding. With Magnetiq, you can welcome your guests with a smooth and modern experience, leaving behind paper lists and check-in stress.

Use a tablet or smartphone to check guests in by scanning their QR code or searching by name. Companion guests are recognized automatically, duplicate scans are flagged, and photos can be displayed for added clarity.

The system works both online and offline, syncing data automatically when back online — ensuring flawless check-in, even in remote venues.

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Magnetiq - Digital check-in

Communicate seating clearly and
elevate the guest experience

Seating assignments are part of the guest experience. With Magnetiq, you can share this information clearly and efficiently, ensuring every attendee feels informed and welcomed.

Combine personalized emails, digital passes, printed badges, display panels, or a large-format seating plan to help guests find their place with ease. For added flexibility, you can also display QR codes that let guests look up their seat from their phone.

Welcoming staff can access real-time seating info in the app — even offline — so they can confidently assist guests and adapt to last-minute changes on the spot.

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Read the Article from our Blog:
How to Communicate Seating and Table Assignments with Event Management Software